Administrative Assistants

(NOC 1241)
 

Career Description

Administrative assistants perform a variety of administrative duties in support of managerial and professional employers.

Duties May Include


  • Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
  • Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
  • Schedule and confirm appointments and meetings of employer
  • Order office supplies and maintain inventory
  • Answer telephone and electronic enquiries and relay telephone calls and messages
  • Set up and maintain manual and computerized information filing systems
  • Determine and establish office procedures
  • Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
  • Record and prepare minutes of meetings
  • Arrange travel schedules and make reservations
  • May compile data, statistics and other information to support research activities
  • May supervise and train office staff in procedures and in use of current software
  • May organize conferences.

Examples of Titles

Administrative assistant
Executive secretary (except legal and medical)
Office administrative assistant
Private secretary
Secretary (except legal and medical)
Secretary-clerk
Technical secretary

Here are some schools that have programs related to this career:

Centennial College
Toronto, Ontario, CA

Related Program(s):
Office Administration - General Certificate; Online
Office Assistant - Software Specialist Certificate; Online; Distance
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SAIT
Calgary, Alberta, CA

Related Program(s):
Administrative Information Management Diploma
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view all
Modified on February 21, 2020